Homepage

Board of Mayor and Aldermen

City Council Meeting

Portland City Hall

100 South Russell Street

Portland, TN 37148

July 10, 2023

5:00 PM

A.

Call to Order

B.

Prayer and Pledge

C.

Roll Call

D.

Approval of Minutes

E.

Approval of Agenda

F.

Communications from Council Members

G.

Public Comment Period

In accordance with Tennessee Public Chapter No. 300, public comments are allowed when those comments are germane to actionable agenda items, except where otherwise prohibited; and the number of individuals speaking may be limited to ensure opposing viewpoints are fairly represented. Individuals wishing to comment on an actionable agenda item must sign up before the start of the meeting and are allotted 5 minutes to speak. 

I.

Mayor's Report

J.

Community Development

Alderwoman Megann Thompson

K.

Finance

Alderwoman Penny Barnes 

1.

Ordinance No. 23–37 – First Reading

An Ordinance of the city of Portland, Tennessee, amending budget ordinance no. 23-25 for the fiscal year beginning July 1, 2023, and ending June 30, 2024.

2.

Ordinance No. 23-38 - First Reading

An Ordinance providing for the levy on all real property, personal property, and ad valorem taxes for the City of Portland, Tennessee for the year 2023.

L.

Fire Department

Vice Mayor Jody McDowell; Financed by: General Fund 

1.

Resolution No. 23–64

A Resolution in support of the continued joint coverage agreement between Sumner and Robertson County’s Emergency Medical Services.  

M.

Human Resources

Alderwoman Penny Barnes

1.

Ordinance No. 23-36 - First Reading

An Ordinance to update the Employee Christmas Bonus. 

2.

Resolution No. 23-74

A Resolution to discontinue a period of temporary employment for employees of a political subdivision participating in the Tennessee Consolidated Retirement System in accordance with Title 8 section 34 through 37 of the Tennessee Code Annotated.

N.

Legislative

Mayor Mike Callis

1.

Resolution No. 23-71

A Resolution to Re-Appoint Three (3) New Members To The Portland Industrial.

O.

Municipal Airport

Alderman Mike Hall; Financed by: Special Revenue Fund

1.

Ordinance No. 23-28 - Second Reading

An Ordinance approving a contract between The Portland Airport Authority and The State of Tennessee Department of Transportation Aeronautics Division for a contract to update The Portland Municipal Airport Layout Plan.

P.

Parks & Recreation

Alderman Brian Woodall; Financed by: General Fund/Special Revenue Fund - Golf Course 

1.

Discussion - Swimming Pool

Q.

Police Department

Alderman Drew Jennings; Financed by: General Fund

1.

Resolution No. 23-72

A Resolution to apply for and accept a Violent Crime Intervention Fund (VCIF) grant administered through the Department of Homeland Security. 

R.

Planning & Codes

Alderwoman Megann Thompson; Financed by: General Fund

S.

Public Works

Alderwoman LaToya Holcomb; Financed by: General Fund - Streets, City Mechanic / Special Revenue Fund - Sanitation, Stormwater

1.

Resolution No. 23-73

A Resolution by the City of Portland, Tennessee to declare certain property owned by the city to become surplus. 

T.

Utility Infrastructure

Alderman Brian Woodall; Financed by; Enterprise Fund - Water Distribution, Water Plant, Wastewater Collections, Wastewater Plant, Natural Gas Distribution, GIS, Engineering

1.

Ordinance No. 23-33 - Second Reading

An Ordinance to enter an agreement with Cumberland Pipeline, LLC for the 2021 Masons tank 12-inch connector American Rescue Plan (ARP) project.

2.

Ordinance No. 23-34 - Second Reading

An Ordinance to enter an agreement with Cumberland Pipeline, LLC for the Oak Hill Water System Improvements American Rescue Plan (ARP) project.

3.

Ordinance No. 23-35 - Second Reading

An Ordinance to enter an agreement with Phoenix Fabricators and Erectors, LLC for the Oak Hill Elevated Tank Improvements American Rescue Plan (ARP) Project.

4.

Ordinance 23-29 - Second Reading

An Ordinance authorizing the acceptance of the best bids for the purchase of supplies in The Portland Natural Gas Department effective July 1, 2023, through June 30, 2024.

5.

Ordinance No. 23-30 - Second Reading

An Ordinance authorizing the acceptance of the best bids for the purchase of supplies in The Water Distribution Department for fiscal year 2024.

6.

Ordinance No. 23-31 - Second Reading

An Ordinance authorizing an agreement between The City of Portland, Southern Sales, & Straeffer Pump & Supply, Inc. for water/wastewater pump/motor maintenance services and appurtenances. 

7.

Ordinance No. 23-32 - Second Reading

An Ordinance to authorize acceptance of best bids for various chemicals for The City of Portland for fiscal year 2024.

8.

Resolution No. 23-65

A Resolution to approve change order #1 in the decreased amount of $610,877 for the contract with Cumberland Pipeline, LLC for the Masons Tank 12-inch connector American Rescue Plan (ARP) project.

9.

Resolution No. 23-66

A Resolution to approve change order #1 in the decreased amount of $581,097.50 for the contract with Cumberland Pipeline, LLC for the Oakhill Water System Improvements American Rescue Plan (ARP) project. 

10.

Resolution No. 23-67

A Resolution to approve final adjusting change order #3 in the decreased amount of $21,374.87 for the 2021 Gravity Sewer Interceptor Project.

11.

Resolution No. 23-68

A Resolution amending the engineering agreement with Hethcoat & Davis, approved by Ordinance 20-05, for additional construction phase services and construction project observation for the 2021 Gravity Sewer Interceptor Project in the amount of $20,000.

12.

Resolution No. 23-69

A Resolution authorizing the city to apply for a Tennessee Department of Environment and Conservation (TDEC) Competitive American Rescue Plan Act (ARPA) grant for Resource Protection. 

13.

Resolution No. 23-70

A Resolution to authorize the City of Portland to allow ten additional sewer taps for the City of Mitchellville.

14.

Discussion - Red River School Rd. Developer's Agreement

15.

Discussion - Insurance Claim

U.

Adjournment