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Board of Mayor and Aldermen

City Council Meeting

Portland City Hall

100 South Russell Street

Portland, TN 37148

June 5, 2023

5:00 PM

A.

Call to Order

B.

Prayer and Pledge

C.

Roll Call

D.

Approval of Minutes

E.

Approval of Agenda

F.

Communications from Council Members

G.

Presentation

1.

United Way of Sumner County

2.

Public Works Employee Recognition

H.

Public Recognition

Up to five minutes per person and comments must pertain to items that are listed on the meeting agenda.

I.

Public Hearings

1.

AMENDED * Ordinance No. 23-23 * AMENDED

An Ordinance of The City of Portland, Tennessee, amending Budget Ordinance No. 22-40 for the fiscal year Beginning July 1, 2022, and ending June 30, 2023.

2.

AMENDED * Ordinance No. 23-25

An Ordinance of the City of Portland, Tennessee adopting the Annual Budget and Tax rate for the Fiscal Year beginning July 1, 2023 and ending June 30, 2024.

3.

Ordinance No. 23-24

An Ordinance to amend the City of Portland, Tennessee Zoning Map by rezoning 30.85 acres at (780, 782, 784 College Street) (map 034, parcels 072.07,072.09,072.10) from RS-40 (Residential) & R-15 (Residential) to Plan Unit Development District (Residential PUD w/ base zone R-15 Residential) with a Preliminary Master Development Plan for Ruby Springs.

J.

Mayor's Report

K.

Community Development

Alderwoman Megann Thompson

L.

Finance

Alderwoman Penny Barnes 

1.

AMENDED * Ordinance No. 23-23 - Second Reading * AMENDED

An Ordinance of The City of Portland, Tennessee, amending Budget Ordinance No. 22-40 for the fiscal year Beginning July 1, 2022, and ending June 30, 2023.

2.

AMENDED * Ordinance No. 23-25 - Second Reading * AMENDED

An Ordinance of the City of Portland, Tennessee adopting The Annual Budget and Tax Rate for the Fiscal Year beginning July 1, 2023 and ending June 30, 2024.

3.

Ordinance No. 23-26 - Second Reading

An Ordinance amending the Fund Balance Policy for the City of Portland.

4.

Resolution No. 23-56

A Resolution to assign certain Fund Balance amounts for future expenditures.

5.

Resolution No. 23-61

A Resolution to approve the write-off of outstanding Utility Customers’ Accounts for fiscal year 2023.

M.

Fire Department

Vice Mayor Jody McDowell; Financed by: General Fund 

N.

Human Resources

Alderwoman Penny Barnes

1.

Resolution No. 23-63

A Resolution to approve a ten percent increase in the city contribution portion of employee health insurance plans.

O.

Legislative

Mayor Mike Callis

P.

Municipal Airport

Alderman Mike Hall; Financed by: Special Revenue Fund

1.

Ordinance No. 23-28 – First Reading

An Ordinance approving a contract between The Portland Airport Authority and The State of Tennessee Department of Transportation Aeronautics Division for a contract to update The Portland Municipal Airport Layout Plan.

Q.

Parks & Recreation

Alderman Brian Woodall; Financed by: General Fund/Special Revenue Fund - Golf Course 

1.

Resolution No. 23-60

A Resolution authorizing two change orders in the net amount of $11,000.00 for a contract with Brown and Son Company for HVAC replacement at Richland Gym.

R.

Planning & Codes

Alderwoman Megann Thompson; Financed by: General Fund

1.

ADDED * Ordinance No. 23-24 - Second Reading * ADDED

An Ordinance to amend the City of Portland, Tennessee Zoning Map by rezoning 30.85 acres at (780, 782, 784 College Street) (map 034, parcels 072.07,072.09,072.10) from RS-40 (Residential) & R-15 (Residential) to Plan Unit Development District (Residential PUD w/ base zone R-15 Residential) with a Preliminary Master Development Plan for Ruby Springs.

S.

Police Department

Alderman Drew Jennings; Financed by: General Fund

T.

Public Works

Alderwoman LaToya Holcomb; Financed by: General Fund - Streets, City Mechanic / Special Revenue Fund - Sanitation, Stormwater

1.

Resolution No. 23-62

A Resolution to adopt the paving and sealing priorities for the 2023 Summer and Fall seasons with funds that are allocated in the Fiscal Year 2022-23 and Fiscal Year 2023-24 budgets.

U.

Utility Infrastructure

Alderman Brian Woodall; Financed by; Enterprise Fund - Water Distribution, Water Plant, Wastewater Collections, Wastewater Plant, Natural Gas Distribution, GIS, Engineering

1.

Ordinance No. 23-27 - Second Reading

An Ordinance to enter an agreement with Bratton & Associates to provide Professional Land Acquisition Services for the City of Portland Oak Hill water system improvements and 2021 Mason Tank 12-inch connector for water system improvements.

2.

Ordinance No. 23-33 - First Reading

An Ordinance to enter an agreement with Cumberland Pipeline, LLC for the 2021 Masons tank 12-inch connector American Rescue Plan (ARP) project.

3.

Ordinance No. 23-34 – First Reading

An Ordinance to enter an agreement with Cumberland Pipeline, LLC for the Oak Hill Water System Improvements American Rescue Plan (ARP) project.

4.

Ordinance No. 23-35 – First Reading

An Ordinance to enter an agreement with Phoenix Fabricators and Erectors, LLC for the Oak Hill Elevated Tank Improvements American Rescue Plan (ARP) Project.

5.

Ordinance No. 23-29 – First Reading

An Ordinance authorizing the acceptance of the best bids for the purchase of supplies in The Portland Natural Gas Department effective July 1, 2023, through June 30, 2024.

6.

Ordinance No. 23-30 - First Reading

An Ordinance authorizing the acceptance of the best bids for the purchase of supplies in The Water Distribution Department for fiscal year 2024.

7.

Ordinance No. 23-31 – First Reading

An Ordinance authorizing an agreement between The City of Portland, Southern Sales, & Straeffer Pump & Supply, Inc. for water/wastewater pump/motor maintenance services and appurtenances.

8.

Ordinance No. 23-32 – First Reading

An Ordinance to authorize acceptance of best bids for various chemicals for The City of Portland for fiscal year 2024.

9.

Resolution No. 23-57

A Resolution authorizing the purchase of a compact Takeuchi Excavator TB335R Excavator from Parman Tractor & Equipment state contract SWC 225.

10.

Resolution No. 23-58

A Resolution authorizing The City of Portland to apply for a collaborative Tennessee Department of Environment and Conservation (TDEC) Competitive American Rescue Plan Act (ARPA) Grant for Regional Water Improvements.

11.

Resolution No. 23-59

A Resolution authorizing The City of Portland to enact a Critical Infrastructure Cyber Security Policy.

V.

Adjournment